Executive Assistant - greenwich, CT

Executive Assistant -Greenwich, CT

Logistics at full potential. At GXO, we're constantly looking for talented individuals at all levels who can deliver the caliber of service our company requires. You know that a positive work environment creates happy employees, which boosts productivity and dedication. On our team, you'll have the support to excel at work and the resources to build a career you can be proud of. We are seeking a highly organized, proactive Executive Assistant to provide high-level support to two senior executives/C-suite leaders. This role requires strong judgment, discretion, and the ability to manage sensitive information with professionalism and confidentiality. As a trusted partner, you will play a critical role in managing complex calendars, coordinating travel, and ensuring seamless communication and coordination across the organization. If you thrive in a fast-paced environment, anticipate needs, and enjoy supporting senior leadership, this is an exciting opportunity to make a meaningful impact. This position is based on site at our GXO facility in Greenwich, CT. Pay, benefits and more. We offer competitive compensation and a generous benefits package, including full health insurance (medical, dental, and vision), 401(k), life insurance, disability coverage, and more.

What you'll do on a typical day:

• Manage the calendars, meetings, and communications with precision and discretion
• Coordinate complex domestic and international travel arrangements
• Prepare reports, presentations, and internal communications
• Organize internal and off-site meetings and events
• Maintain confidential files and contact databases
• Use AI tools (like Microsoft Copilot) to streamline administrative tasks
• Track and manage expenses accurately and on time
• Support the executive team with ad-hoc projects and initiatives

What you need to succeed:

• At a minimum, you'll need: Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

It'd be great if you also have:

• 5+ years of experience supporting senior executives in a fast paced or global environment
• Experience in global or regional organizations
• Familiarity with AI productivity tools
• Intermediate Excel skills and comfort working with data
• Excellent communication and time-management skills
• Strong attention to detail and ability to multitask
• High level of professionalism and confidentiality