Senior Executive: Pre & Admin

Procurement And Real Estate Manager

Support materials, services, real estate, and fleet procurement in the region and ensure their availability within the agreed costs and timelines and also support in end-to-end administration activities.

Responsibilities

Responsible for procurement of all materials, services, real estate, and fleet in the region as per the defined processes and controls

Responsible for the administration of empanelment of regional vendors for procurement of various materials and services for the company

Responsible for supporting all real estate procurement in the region including:

• Working closely with the regional operations teams for potential locations and size of the facilities required
• Support in Identification of properties in the potential locations as per the specifications (location, size etc)
• Conducting the necessary due diligence on the shortlisted properties to minimize potential risks in future
• Supporting in negotiation of lease rentals with the landlords as per the budgets provided by regional teams
• Signing lease agreements with the landlords
• Renew and renegotiate rentals with the landlords before expiry of the lease period
• Liaise with the landlords on all aspects relating to the properties including payments, lease renewals, rent re-negotiations, property modifications/fit outs, occupancy issues etc
• Identify and work with various vendors for all internal civil works, renovations, remodeling, and facilities improvement

Prepare a comprehensive database for all vendors/contractors/fleet vendors/real estate landlords (name of party, products/services supplied, VAT, CST, PAN no., price/quality/delivery, payment terms and conditions etc.) in the region and keep it updated on an ongoing basis

Responsible for the procurement for all assets required in the regions including machinery, electrical equipments, office implements like office furniture, IT equipments like laptops, printers, scanners, etc.

Validate all procurement indents and purchase orders raised in the region and seek approval of Head – Procurement & Real Estate on the same

Maintain an inventory of all spares for IT systems and frequently used items in the respective region

Support corporate teams in commercial negotiations with short-listed vendors for major/critical procurements to ensure best possible terms of procurement for the organization

Continuously monitor vendor performance and ensure the conduct of periodic vendor audits

Implement and ensure adherence to all policies and guidelines with respect to various Administration related activities like Facilities Management, Work Place Management, Housekeeping, etc. in the region

Ensure maintenance of all Blue Dart locations and facilities in the region with respect to repairs, maintenance, etc.; Supervise any modifications or additions to the facilities

Implement all guidelines with respect to maintenance and installation of electrical systems and the conduct of periodic HVAC maintenance for effective functioning of operations