Operations Executive (DIH)

Operations And Customer Support Manager

Responsible for the operations and customer support activities at the PUD/DC to ensure smooth flow of activities and delivery of quality service to Blue Dart customers. Also responsible for handling all mail communications/reverts, customer call handling, regulatory clearance follow-up with origin and coordinating with operations teams for issues regarding priority deliveries, delays, exceptions, etc. at the PUD/DC

Key Responsibilities

Handle all mail communications with internal & external customers at the PUD/DC; Responsible for mail reverts and coordination with relevant departments (Hubs, warehouses, origin etc) for the same

Provide customer service support at the PUD/DC to ensure provision of quality services to all Blue Dart customers; Also coordinate with the Regional Customer Services Team to resolve customer issues, as and when required

Ensure effective customer complaint handling in cases of escalations, late deliveries, claims etc

Monitor all service failures (as per Blue Dart performance standards) and ensure service recovery as per process through relevant teams

Track all shipments for the PUD/DC and update operations teams in cases of delays, route changes, alternate instructions etc

Monitor exception cases at the PUD/DC (e.g. unidentified shipments, undelivered shipments, regulatory hold cases, RTO cases etc.) and follow up with operations teams for corrective actions

Communicate with customers in cases of delays, undelivered shipments or regulatory hold shipments and ensure corrective actions

Track and monitor all urgent delivery notifications; Coordinate with operations teams for prioritizing shipments and ensuring timely delivery of urgent shipments

Monitor gaps in regulatory compliance (in terms of paperwork, octroi collection etc) and provide support in resolving all regulatory issues, in conjunction with the Regulatory Team

Monitor transit time and Net Service Levels (NSL) and provide regular inputs to the senior management regarding the same

Track and ensure timely closure of all SHIELD (online security module) and CARESS cases related to the PUD/DC

Support the Operations Team in its activities to ensure efficient and smooth conduct of activities at the PUD/DC

Key Result Areas and Key Performance Indicators

Support service quality and excellence in the PUD/DC

Timely updation of status (in scan, out scan, exceptions, pre-alerts etc) in the system (% compliance within TAT)

Efficient handling of exceptions in the PUD/DC

% exception cases resolved within defined TAT

Number of cases of priority shipments and urgent shipments not delivered

Support in regulatory compliance cases

Number of unresolved cases (beyond a defined threshold) of regulatory non-compliance requiring any customer documents to be procured

Ensure customer satisfaction

Adherence to overall customer service SOPs in the Hub in terms of defined TATs and timelines

Ensure Performance Driven Culture

Adherence to Performance Management system timelines and guidelines