Executive PA

Executive PA

Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at DHL Group. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally. Providing high-level administrative management support to Country Manager by performing clerical functions such as managing calendars, making travel arrangements, preparing correspondence, arranging conference calls, and scheduling meetings for CM. Preparation of presentation material and provide strong follow-up on main topics with other colleagues. In addition, assist with Marketing and Branding campaigns in line with country requirements. DHL Global Forwarding has an opening Executive PA in Johannesburg, South Africa. Join us in connecting people and improving lives!

In this Executive PA Position

• Efficiently manage and organize the Country Manager's calendars, scheduling appointments, meetings, conferences while optimizing their time and prioritizing time effectively.
• Coordinate schedules among Executive and Senior Management team
• Arrange and facilitate meetings, ensuring all parties can attend.
• Support SMT in planning and coordinating special projects & events.
• Represent the Country Manager in various internal and external engagements, exercising sound judgment and decision-making abilities.
• Prepare and review documents, presentations, board packs and reports with keen attention to detail and accuracy.
• Handle travel arrangements, accommodation bookings, and itinerary planning for business trips and events.
• Rearrange schedules to accommodate last-minute changes and emergency cancellations.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Act as a reliable point of contact for the Country Manager, demonstrating professionalism and excellent communication skills in all interactions.
• Serve as a liaison between the Country Manager and staff. This includes receiving and screening the CM's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Keep the CM advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Propose marketing/branding for ZA. Assist with research and writing reports, or independently writing reports on behalf of upper-level management.
• Analyse data and create reports to deliver to management.
• Prepare documents for external or internal communications.
• Attend meetings as directed by Executives' and take minutes of the meetings as required.

Now, here is what we need from you!

• At least a Bachelor's degree in Marketing, Communication, Business Management, or a relevant field
• Prior exposure in a Communications, Marketing, Business Administration, Project Management role, or a similar role
• Experience working with MS Office and design tools (e.g. Illustrator, Photoshop, Canva etc.)
• Experience with a content management system (e.g. WordPress)
• Sound knowledge of digital media strategies and media relations
• Proficiency in English along with excellent writing and editing skills.
• Exceptional researching skills
• Exceptional time-management and organizational skills
• A keen eye for details
• An analytical mind with a problem-solving attitude
• Strong ability to execute work in a diverse environment.
• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
• Experience in using computer applications, planning and scheduling techniques for the executives.
• Planning, organizing, implementing, and evaluating special projects.
• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis.
• Analyzing information, identifying problems, defining alternatives and developing recommendations management
• Experience coordinating events.
• 5 – 8 years' experience in business and or office management and support
• 5 -8 years' experience with financial and customer service principles
• Proven track record of Stakeholder Management and project co-ordination at Executive level.
• At least a bachelor's degree in marketing, Communication, Business Management, or a relevant field

We offer:

• Comprehensive training and development opportunities.
• Mentorship from experienced freight forwarding professionals and senior leaders.
• Competitive salary

Why join DHL Global Forwarding?

We are part of Deutsche Post DHL, the world's leading logistics provider with operations in over 220 countries. Visit our career site on the web.

Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization will be a focus for us and an important part of our DGF Strategy 2025.

We aspire to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF because we have:

• The largest global network with more than ~30,000 passionate employees
• The most efficient processes and fastest response times
• The best solutions and best customer service

Our Vision: The Logistics Company for the World.

Our Mission: Excellence. Simply Delivered. Our Purpose: Connecting People, improving lives. Our Values: Respect & Results Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility

DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.