Executive Assistant / Office Manager

Executive Assistant

Join our dynamic team at DHL Global Forwarding! We are looking for an Executive Assistant, supporting the Station Manager in our Sydney office.

About Us:

We are the leading global brand in the logistics industry, offering an unrivalled portfolio of logistics services across multiple modes of transportation to a diverse range of customers across the globe. We connect people and businesses securely and reliably, enabling global sustainable trade flows. With specialised solutions for growth markets and industries, including technology, life sciences, and healthcare, engineering, manufacturing and energy, auto-mobility, and retail, we are decisively positioned as "The logistics company for the world."

About You:

We are looking for our next superstar Executive Assistant and Office Manager to join a busy and dynamic team, based in NSW at our Matraville Office.

You will be supporting the Station Manager and senior leadership team while ensuring the smooth running of our office operations. This role is not for the fainthearted; if you thrive in a fast-paced environment, love being organised, and enjoy juggling multiple priorities, then this might be the role for you. You will bring a proactive, can do attitude to every task, ensuring flexibility and positivity.

You'll be the go to person for everything from managing calendars to coordinating events and office activities. If you like to be busy, engaged, and focused on delivering exceptional support while also being involved in our annual calendar of events and occasional projects, we'd love to hear from you!

Key Responsibilities:

To deliver executive support to the Managing Director and identified SMT members with a range of administrative tasks, including, but not limited to, calendar and email management, meeting organisation, presentations, travel management.

To manage a range of communication channels to ensure that information is clear, easy to read and reaches all employees (including but not limited to Townhalls, Customer Webinars, Intranet, Newsletters, etc).

To execute a range of support tasks, including but not limited to, recognition and service awards, management of procurement activities, documentation of agreements and contracts (for both Agents and Customers).

To organise team meetings, employee functions and engagement activities.

To plan and manage key annual events such as the Sales + Product Conference.

To execute any other duties assigned by your manager that fall within the general scope of the role.

Key Accountabilities:

• To discuss decisions which have a major impact and affect people inside the immediate work team with your immediate manager.
• To take independent decisions which have a moderate impact and affect people outside the immediate work team.
• To participate in collaborative decisions, and work with others to reach an optimal conclusion which has a moderate impact on the company.
• To provide advice or input to contribute to the decision making of others which has a moderate impact on the company.
• To build relations with other internal and external functions such as management and all employees within station.
• To maintain and support the office environment and operations, ensuring a well-organized and efficient workspace.

To be successful you will need:

• To Drive success through focusing on and utilising your strengths in a relentless pursuit of results.
• To Create a culture of trust where everyone feels empowered and motivated to work towards a common purpose.
• To Maintain a positive mindset, prioritising clear objectives in the face of challenges, change and uncertainty.
• To Demonstrate the will to win, being determined to succeed collaboratively while driving opportunities for growth.

What to expect from us:

• Hybrid working options available after successful onboarding.
• Consistently voted as a great place to work.
• Focus on wellbeing with annual fitness subsidy.
• Onsite Parking.

If you are looking for a career, and not just a job, and believe you would be a good fit for the position; Apply now!

No recruiter or agency please!